Travel Policy

(Updated) Fall 2025 - Winter 2026

Non-Refundable Deposit

A $50 non-refundable deposit is required for all travel registrations. This deposit counts toward your final travel invoice and must be paid to complete registration.

Cancellations

If a tour is canceled and air tickets are not yet purchased, no portion of the original ($50) deposit is available within 30 days of travel. Before that, a portion will be available for refund.
If a tour is canceled and air tickets have been bought or reserved with a group deposit, you will only get a refund if the airline offers credit for future travel. If not, no refund will be given.

Family and Friend Visits and Visitors During Travel

EEP Chaperones will not release youth to Family and/or Friend(s) while on travel without a PREVIOUSLY (before travel) written authorization.

Important E-mails

3-4 Emails will be sent that provide additional information about the trip and tour. Parents should read all and ask questions. If there is a ZOOM Meeting prior to travel, parents should attend if at all possible.

Parent Tour Accompaniment Details

Parents are encouraged to and can travel with us on tours. However, they must pay the same price as their student for Air Travel.
When a parent is present, they are considered their child's chaperone during travel. Both may leave or rejoin the group independently. (Note: We strongly advise against students travelling within the destination city without their parents.)

High School Student ID

Students 18 or above must travel with the new CA REAL ID or Driver’s License. Under-18 students must bring their HS ID on the trip.

Group Travel Only

We can only do tours with students who travel with us (and not separately) to the city and school.

Questions? Email us at westa.eep@gmail.com